What is your cancellation policy for special events or ceremonies?

The following is our cancellation policy for conferences, as defined in our contract.  Feel free to review our sample special events contract or our sample conference contract for reference, or give us a call if you have further questions.

 

CANCELLATION POLICY FOR SPECIAL EVENTS:
In the event the CLIENT should cancel this contract within 72 hours of signing the contract, CLIENT agrees to pay CENTER one hundred dollars ($100.00) administration fee, to be deducted from the CLIENT’S deposit.  In the event CENTER cancels the contract within the first 72 hours, then the CLIENT’S deposit will be fully refunded.  Should either party cancel this event after seventy-two hours (following execution of this contract) liquidated damages shall be paid by the canceling party to the non-canceling party at the time of the cancellation.  This amount is agreed not to constitute a penalty.  Payment due as a result of cancellation of the contract under this provision shall be made by the canceling party to the non-canceling party at the time the contract is canceled by written notice in accordance with the following schedule: 1) cancellation date is ninety (90) days or more calendar days prior to the date of the function, 25% of the total room rental charges; 2) cancellation date less than ninety (90) calendar days but greater than 60 calendar days from the date of the function, 50% of the total room rental charges; 3) cancellation 60 calendar days or less prior to the date of the function, 100% of the total room rental charges.   If the CLIENT requests to change the date or room location of their event, CENTER at its sole discretion can approve such change.  If CENTER can’t accommodate CLIENT with the change request, CLIENT then must comply with the terms and conditions of this contract.  If the CENTER can accommodate the change, the charges will be increased accordingly, but in no case will the charges be reduced or the due dates delayed for pre-payment of deposits.  In the event an earlier date is accepted, then the due dates for deposits will be accelerated to match the earlier due date.  Failure to pay deposits on time will result in CLIENT default and this default results in automatic cancellation of the event, subject to liquidated damages payable by CLIENT to Center as defined in this contract.

CANCELLATION POLICY FOR CEREMONIES:
Should either party cancel this event after seventy-two hours after execution of this contract, liquidated damages shall be paid by the canceling party to the non-canceling party at the time of the cancellation.  This amount is agreed not to constitute a penalty.  Payment due as a result of cancellation of the contract under this provision shall be made by the canceling party to the non-canceling party at the time the contract is canceled by written notice in accordance with the following schedule: 1) cancellation date is ninety (90) calendar days or more prior to the date of the function, 25% of the total lawn charges; 2) cancellation date less than ninety (90) calendar days but greater than 60 calendar days from the date of the function, 50% of the total lawn / courtyard charges; 3) cancellation 60 days or less prior to the date of the function, 100% of the total lawn/courtyard charges.

Posted in: Special Event FAQ

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